Cooperative Collection Development Task Force

February 21, 1996

To: Cooperative Collection Development Task Force

From: Tom Sanville

Subject: New Task Force Charge

Thank you for volunteering to serve on this important task force of the Cooperative Information Resources Management commitee. The members of this group are:

Bonna Boettcher, Bowling Green State University
Debbie Bogenschutz, Cincinnati State Technical & Community College
Roger Durbin, University of Akron (Coordinator)
Jeff Gatten, Kent State University
Dan Gottlieb, University of Cincinnati
Leslie Haas, Kent State University
Jan Maxwell, Wright State University
Arlieda Ries, Miami University

As we have discussed in various meetings, the mandate for the institution of cooperative collection development must be fulfilled, and we need to put in place the practical mechanisms to achieve this. The conspectus project was a good beginning showing the value to libraries of understanding their collection strengths at a detailed level; however, this is only one step towards cooperation and we need to go further.

One of our major lessons of this project is that CIRM has to set guidelines and determine procedures for this to succeed. The mandate is for these to result in the practical and tangible delivery of benefits to the state through cooperative collection practices. This task force has been convened for these purposes.

In pursuing your charge these fundamental directives should be kept in mind:

    The distribution of responsibility to ensure optimum collection across disciplines at the comprehensive research level must be addressed.
    What can be done simply? What can be done now? What can we evolve into? More complete practices can develop over time. We want to proceed along paths that return initial, even if partial, results quickly.
    The purpose of cooperative collection development is to overcome the constant inability to individually afford all the materials required by your institution. This goal must be kept in mind constantly in order to transform current practices that will impede our collective ability to meet patron needs more effectively.

Your charge is:

    For the groups which have been defined, to put in place the necessary administrative structure for their functioning. E-mail lists, meetings, training and other administrative tools are to be established.
    To provide guidelines and clear expectations for the collection evaluation efforts of each subject group by establishing the categories of criteria that each group can use to apply specifically to their cooperating efforts.
    To document current shared practices that effectively produce cooperative collection development.
    To identify and describe a range of collection analysis tools so that each subject-oriented group can determine which tool(s) would be most suitable for particular subjects. To identify ways to streamline data collection from the OhioLINK database and other sources.
    To define the process and timing by which each group will create their plans and what measureable benefits will be produced. Each group's plan will be reviewed by CIRM and approved by LAC.

Your initial report that will activate the process is due to CIRM prior to their May 3, 1996 meeting.

cc: Library Advisory Council