Final Approval of Extension of Health Science Databases


July 8, 1994

To: Governing Board Executive Committee
From: Tom Sanville
Subject: Final Approval of Extension of OhioLINK Health Science Databases to Associated Teaching and Non-Teaching Hospitals

This requests approval of the attached price schedule extending the above mentioned services to non-OhioLINK medical institutions. With approval, specific operational and administrative procedures will be resolved to allow the medical libraries to proceed.

The Board has previously reviewed and approved a memo establishing the basis for pricing to this group. That memo is also attached. This second step is consistent with the January memo.

June 13, 1994

To: Library Advisory Council
From: OhioLINK Medical Libraries
Subject: Extension of OhioLINK Health Science Databases to Associated Teaching and Non-Teaching Hospitals

Your comments to this proposed price schedule are requested prior to submission to the Governing Board for approval

Background: Virtually all the OhioLINK medical schools use other hospitals as required teaching sites for medicine, dentistry, allied health, nursing, or medical residency programs. Other hospitals are part of community-based medical consortium with no teaching activities or serve as elective sites for health-related programs. The result is that our medical schools and their libraries have interrelationships with a great number of other institutions. In many cases these relationships are enhanced or require access to the resources of the medical library. Currently this includes access to the local, stand-alone versions of Medline and other health science databases. For medical schools to eliminate the duplication of these databases with the OhioLINK-based CD PLUS system access to the central site system must be provided.

To that end the CD PLUS contract did establish prices at which access could be extended. Tom Sanville has prepared an analysis of the CD PLUS and OhioLINK costs of providing access to these databases. The preliminary analysis prepared for the Governing Board is attached. You will see that the analysis recommends that a full cost approach be taken to pricing these institutions ensuring that consumed capacity can be replaced without cost to the OhioLINK libraries.


We have created a price structure that conforms for the most part to the specific costs we will incur per Tom Sanville's 1/28/94 memo. Some alterations have been made to better fit the economic abilities of the associated hospitals. It is expected that the mix of hospitals and users will skew to the teaching and larger hospitals making it likely that, in aggregate, costs will be recovered.

NOTES: 1. These are the amounts that would be paid to OhioLINK by the sponsoring OhioLINK medical library.
  2. A 15% access fee would be charged to the associate hospital by the sponsoring library. Training, mailing, password management, etc., would be a local responsibility not an OhioLINK one.
Teaching Hospital - A hospital which serves as a required teaching site for medicine, dentistry, allied health, nursing programs, or medical residency programs.
  Proposed Price
Per User
Tom Sanville's Estimated
Costs (1/94 memo)
First simultaneous user $ 3,000 $ 2,705 (over 50 beds), $ 700 (under 50 beds)
Added users $ 1,000 $ 700
Non-Teaching Hospital - A hospital which has no teaching activities, or one that serves as an elective site for health-related programs.
  Proposed Price
Per User
Tom Sanville's Estimated
Costs (1/94 memo)
First Simultaneous User    
Less than or equal to 50 beds $ 700 $ 700
51-150 beds $ 1,400 $ 2,205
151-200 beds $ 2,100 $ 2,205
Greater than 200 beds $ 3,000 $ 2,205
Added Users $ 700 $ 700
Bed size is determined by consulting the current issue of the American Hospital Association's Guide to the Health Care Field.