OhioLINK Summit 2018

Tuesday, February 13, 2018 | Greater Columbus Convention Center

About the Summit Register Lodging Directions & Parking Schedule

About the Summit

Please join us on February 13th for the first OhioLINK Summit! Recommended by the Reframing OhioLINK Committees Task Force, the Summit will be an annual information gathering and sharing event for staff from OhioLINK member institutions. Participants are encouraged to share ideas, brainstorm on future initiatives and desired services, and participate in discussions about OhioLINK resources, policies, and procedures and their impact on member institutions.
Dr William Balzar
Invited Speaker: Dr. William Balzer, Vice President of Faculty Affairs and Strategic Initiatives at BGSU
This year’s Summit features an update on OhioLINK and overview of its new committee structure, OhioLINK policy team discussions and open forums, and nine breakout sessions on a variety of topics of interest to the OhioLINK community.
The planning team has also invited Dr. William Balzer, Vice President of Faculty Affairs and Strategic Initiatives at Bowling Green State University, to give his popular presentation on running effective meetings and being an effective team member. OhioLINK Policy Team members are encouraged to attend this session.
The Summit will be held in conjunction with the Ohio Educational Technology Conference (OETC). Summit participants are welcome to attend the exhibit hall and keynote speaker session. 


The Summit is open to staff from all OhioLINK member institutions. There’s no fee to attend, but registration is limited to the first 300 participants. Registration has closed.  Please email Meghan Frazer if you would still like to attend.
Continental breakfast is provided, but lunch is on your own. There are several dining options in the Convention Center and the surrounding area.
Remote Options
We will be live-streaming the slides and audio for three sessions:
  • 9am-9:30am - Gwen Evans, Welcome and the OhioLINK Update
  • 9:30am-10am - Meghan Frazer and Janet Hulm, Reframing OhioLINK: The Team Model
  • 2pm-2:50pm - Invited Speaker: Dr. William K. Balzer, How to Run Effective Meetings

Registration has closed.  Please email Meghan Frazer if you would still like to receive the link to the stream.  Attendance is limited to staff at OhioLINK libraries.


The Ohio Educational Technology Conference (OETC) has secured a discounted rate at the Hyatt Regency Columbus, and several other hotels, for both OETC and OhioLINK Summit attendees.  The hotel block closes January 21st.
Note from OETC: The OETC hotel block is filling quickly, and many of the choices are already at capacity! If you are planning to attend the Summit and you have not yet made a reservation, please visit the link above and secure your room before time runs out.

Directions & Parking

Parking is always a challenge during OETC especially at the lots closest to the convention center. There are several lots available in the downtown area and the CBUS is a free shuttle that loops the convention center area every 10-15 minutes.

Are you driving to The Ohio Educational Technology Conference? Make trip planning easier by booking your guaranteed parking spot with Parking Panda. Select the date(s)/time you are attending and compare prices and distance of many lots and garages nearby. Book now and your space at the chosen facility is 100% guaranteed!



See the Ostaff Summit Page for slides for each presentation (requires an Ostaff login).

Time Location Session Title Session Description
8:30am-9:00am Union Station Ballroom A Registration and Continental Breakfast  
9:00am-9:30am Union Station Ballroom A Welcome and the OhioLINK Update

Gwen Evans, OhioLINK

OhioLINK Executive Director Gwen Evans will open the Summit and give an overview of current projects and future initiatives at OhioLINK.

9:30am-10:00am Union Station Ballroom A Reframing OhioLINK: The Team Model

Meghan Frazer, OhioLINK; Janet Hulm, Ohio University

In 2017, the Reframing OhioLINK Committees Task Force recommended a new team model for OhioLINK’s governance structure. This session will cover how the Task Force reached their conclusions, an explanation of the new structure, and how the different teams will work together going forward.

10:00am-10:15am - Break
10:15am-11:50am - Concurrent Breakout - Choose from the following Policy Team Discussions and Open Forums
  Eisenman ICS Policy Team Discussion and Open Forum

Tony Maniaci, The Ohio State University

Join the ICS Policy Team to discuss the future of intercampus policies. We want to hear your thoughts on the appropriate fines structure of OhioLINK items, the appropriate loan period of materials, and other issues that may come up when dealing with the sharing of materials. See the current policy below. What works? What doesn’t work? What should change? What can we do to balance patron needs with good stewardship of the shared materials?

Current Policy Facts

  • OhioLINK items check out for three weeks (six for faculty/staff) with up to six renewals (1 week with 3 renewals for media)
  • Mandatory fines of $0.50 per day late Lost & Billed 30+ days = $125.00. Reduced to $50.00 if returned
  • SearchOhio items check out for three weeks with up to three renewals (1 week with 3 renewals for media)
  • Mandatory fines of $0.50 per day late Lost & Billed 30+ days = $50.00. Reduced to $25.00 if returned
  Union Station Ballroom A CIRM Policy Team Discussion and Open Forum

Brian C. Gray, Case Western Reserve University and CIRM Chair; Dan Gottlieb, University of Cincinnati; Karen Wilhoit, Wright State University

Join the CIRM Policy Team for discussions on:

2018 OhioLINK explorations: 1) Web of Science versus Scopus, and 2) discovery platform (i.e. EDS or other options). What is upcoming in the process? What do you want in a service and features? What do you hear locally?

How do we expand the OhioLINK offerings (i.e. how we move past just hanging on to what we already have)?

  • Print book lending versus shared e-book strategies: What is the proper balance? When does print remain the best option? When is e-book the best option?
  • Overcoming inflation, vendor consolidation, and other factors.
  • How do we add new content such as streaming video or datasets?
  • Where does new money come from to add content? Are there areas to stop spending at OhioLINK or locally to provide new opportunities?
  Trott DIAD Policy Team Discussion and Open Forum

Roman Panchyshyn, Kent State University; Sherab Chen, The Ohio State University; Susan Banoun, University of Cincinnati

Join the DIAD Policy Team for an overview of DIAD (Database Improvement and Discoverability). Meet members and the chair, find out what we’re working on, provide feedback on our current projects, and tell us how we can better serve the OhioLINK community.

Our agenda includes the following:

  • Meet the DIAD Chair
  • An overview of DIAD and its scope
  • What issues should DIAD address in the upcoming year?
  • ILS considerations
  • What are your library’s training needs?
11:50am-1:10pm - Lunch On-Your-Own, Visit the OETC Exhibit Hall
1:10pm-2:00pm - Choose from the following concurrent sessions:
  Eisenman ICS Policy Team: Quarterly Meeting and PCIRC Best Practices

Matt Shreffler, Wright State University

Agenda items may include a review of OhioLINK updates, updates on the courier system and the addition of Search Ohio stops, and a debrief of the ICS session on policy updates. Please stop by to get to know your team representatives—and we want to meet you! There will also be time to share best practices in how OhioLINK is processed.

  Union Station Ballroom A CIRM Policy Team: How an Offer Becomes a Deal. Negotiation and Licensing for OhioLINK Resources.

Amy Pawlowski, OhioLINK; Joanna Voss, OhioLINK

Join Amy Pawlowski and Joanna Voss to learn about the lifecycle of an OhioLINK deal. Amy and Joanna will discuss how offers are proposed and approved for purchase, as well as what happens once a deal is confirmed. Members are encouraged to attend if they are interested in understanding how OhioLINK negotiates with the vendor for pricing, terms, and use rights, and how the license is formed and what type of information is included.

  Trott DIAD Policy Team: Implementing the OhioLINK Material Types Locally.

Susan Ashby, Frank Bove, Sean Kennedy, David Prochazka, and Mike Monaco, The University of Akron

The University of Akron adopted and implemented most of the new material types from the OhioLINK catalog. Librarians will discuss why and how they implemented the material types, share their lessons learned, and discuss how the material types are utilized in the OPAC, with tips for other libraries considering doing the same.

2:05pm-2:55pm - Choose from the following concurrent sessions:
  Union Station Ballroom A How to Run Effective Meetings

Invited Speaker: Dr. William K. Balzer, Vice President of Faculty Affairs and Strategic Initiatives, Bowling Green State University

Not all meetings are created equal. This workshop will discuss best practices for running effective meetings of all kinds, including how to improve meeting facilitation and participation skills and tips to help you prepare for the (un)expected that occur during meetings. Whether you are a novice or experienced meeting convener/facilitator, this is an opportunity to help improve the meeting culture in your organization.

  Eisenman The Ohio Digital Network and Digital Public Library of America

Meghan Frazer, OhioLINK; Jen Johnson, State Library of Ohio

Academic libraries can connect to DPLA through the Ohio Digital Network (ODN) and OhioLINK, which is serving as a Community Engagement Center (CEC) for Ohio’s academic institutions. Meghan Frazer and Jen Johnson will provide an update on the ODN project and cover the following topics: a review of the structure of the DPLA project in Ohio, upcoming professional development opportunities for librarians, how to get involved as an individual library, criteria for collections to be included in the project, and steps for being on boarded to the Ohio Digital Network.

  Trott Sneak Peek! The New OhioLINK eBook Platform

Judy Cobb, OhioLINK

This session will begin with some background and an overview of the upcoming migration from the legacy EBC platform to the new platform. Then join us for this sneak peek demonstration into the future of OhioLINK eBooks that will include apps for mobile devices, bookmarking and note-taking functionality, and a modern look and feel for our end users. Members who provide front-line research or instruction assistance are encouraged to attend to provide feedback on the new interface.

2:55pm-3:05pm - Break
3:05pm-4:00pm - Choose from the following concurrent sessions:
  Union Station Ballroom A A New Look for the Central Catalog – An Introduction to Encore

Theda Schwing, OhioLINK

In 2017, OhioLINK purchased Innovative’s Encore interface for the Central Catalog. Encore not only updates the look of the Central Catalog, but it also adds some new features that will make it easier for patrons to find the materials they are looking for. This session will take a tour through Encore, noting the differences between Encore and the classic catalog, leaving plenty of time for comments and questions.

  Eisenman OhioLINK Communities of Interest Discussion Session

Tasha Bryant-Willis, OhioLINK

In the new team structure, there is a new type of group called a Community of Interest. These groups will provide opportunities for OhioLINK libraries to share best practices and discuss issues of importance to their work. Come to this session to learn about how a Community of Interest is established, hear which communities are already planning to form a group, and share your ideas for new Communities of Interest.

  Trott How to Assess and Report Accessibility of Online Library Resources

Christine Adams, Youngstown State University; Nicole Arnold, Muskingum University; Meghan Frazer, OhioLINK

As a matter of professional principle, librarians believe in access to library materials for all. Given the complex nature of online databases and multi-faceted publisher platforms, however, it can be difficult to determine if a resource is truly accessible for all of our users. Users with disabilities may have increased difficulty navigating these resources if the vendor is not adhering to accessibility standards in development. Librarians must identify the accessibility shortcomings in our online resources in order to proactively assist users in the short-term and persuade vendors to make these products more accessible in the long-term. In response to this problem, a small task force of Ohio librarians has developed a system for evaluating library resources against web accessibility standards. The system includes a standard evaluation matrix based on individual guidelines from Web Content Accessibility Guidelines 2.0 and a report template designed to easily communicate evaluation findings to stakeholders. In this presentation, the attendees will learn about the template, how to customize it for their own evaluations, and how the results might influence accessible software development. The task force will also discuss best practices for working through the evaluation and reporting process.

OhioLINK Summit attendees are invited to the OETC Keynote Address
4:30pm - 5:45pm Exhibit Hall A OETC Keynote

Dr. Wesley Fryer, Director of Technology, The Casady School

Join the OETC for their keynote address from Dr Wesley Fryer.



Questions? Contact Sue Polanka, Chair of the 2018 OhioLINK Summit Planning Team.

OhioLINK Summit Planning Team

  • Sue Polanka, Chair (Wright State University)
  • Matt Benzing (Miami University)
  • Colleen Boff (Bowling Green State University)
  • Andrea Christman (Sinclair Community College)
  • Meghan Frazer (OhioLINK)
  • Emily Gattozzi (Bowling Green State University)
  • Katy Mathuews (Ohio University)
  • Jess McIntosh (Otterbein University)
  • Christine Rigda (University of Toledo)
  • Matt Shreffler (Wright State University)
  • Selina Wang (Oberlin College)
  • Ann Watson (State Library of Ohio)