OhioLINK and Wiley are very pleased to pilot a consortial-level open access initiative. Because of the nature of our consortium and the active engagement of our membership in decision making, some details of the exact nature of decision-making, allocation of central funding, and policies about exactly what to fund (gold OA, hybrid, etc.) will emerge over the next few months. For now, we believe it’s important to share all information currently available with our membership. We’ve done our best to both answer questions and anticipate those yet to be posed. If you have any questions or comments about any of the below, please email us at firstname.lastname@example.org.
What is Open Access (OA)?
SPARC (the Scholarly Publishing and Academic Resources Coalition) defines Open Access (OA) as the “free, immediate, online availability of research articles, coupled with the rights to use these articles fully in the digital environment.” (For the SPARC OA factsheet, visit: https://sparcopen.org/wp-content/uploads/2017/04/Open-Access-Factsheet_SPARC.11.10-3.pdf)
How is Open Access being funded and supplied in the current publishing environment?
See the article, “Transformative Agreements: A Primer,” written by Lisa Janicke Hinchliffe.
To learn more about what current OA funding models might mean for library consortia, see Executive Director Gwen Evans’s recent article: “Evaluating Open Access in a Consortial Context.”
What is the OhioLINK/Wiley Open Access pilot and why are we doing it?
OhioLINK stepped forward to initiate an open access pilot with Wiley because, as like-consortia would certainly concur, we don’t yet know what open access means for us. In turn, we are testing the waters to learn all that we can. OA negotiations with publishers within library consortia contain complexities all its own. Consortial deals in particular vary widely depending on the composition of the consortium, direct access to grants or other funds to pay for making an article OA, and the aggregate publishing activity with any particular publisher.
OhioLINK member institutions hold a small publishing profile compared to these other deals. And still, we felt it was imperative we experiment with OA in a way that’s meaningful to both our members and the universal good. We know that consortia like ours will never be market-movers in the same vein as CDL, the Big Ten, Germany, etc. There are very different state and national bureaucracies underlying consortia like the California Digital Library or Projekt Deal in Germany. It’s our aim to discover the commitment and interest of our member institutions in a manner that is both responsible and exploratory. What decisions need to be made? What’s affordable? What makes sense in consideration of individual members’ publishing profiles? If we invest in OA it must be sustainable and member-driven. We not only see this pilot as a learning opportunity for us, but also to serve as an example to consortia like ours around the country.
See the joint press release: “OhioLINK Breaks New Ground in Open Access with Wiley.”
What are the outlines of the deal?
In short, OhioLINK has opened an Open Access account with Wiley to pay the Article Processing Charges (APCs) for a limited number of articles authored by OhioLINK affiliated researchers and accepted for publication in Wiley journals. Paying the APCs will make those articles open access –free to everyone, globally, to read and download.
We are seeding the OA account with a small amount of central funding. Institutions will be able to add additional funding to publish more OhioLINK open access articles if they choose. The subscription price for members remains the same. There is a 10% discount on the APCs.
How much is OhioLINK committing of its central funding?
OhioLINK Is committing $200,000 of seed money to create the conditions for the pilot. This has the potential to roughly double the amount of OA content currently being published as open access across the consortium in Wiley publications. Current OA articles are paid for by mechanisms and funding unknown at the collective level, whether funder and grant mandates, institutional support, or individual author decisions.
Will OhioLINK institutions commit more money to support making more content open to read?
OhioLINK central funding cannot fund all of our Wiley publishing output to open access; under current APC rates that could be an additional $2.6 million USD (based on 2018 publishing activity). Complete financial support would require institutions to commit additional funds. Part of the intent of this pilot is to assess the willingness and ability of institutions to commit additional funding in a consortium that is heavily skewed towards "read" instead of "publish" activity with a few notable exceptions (see the article referenced at the start of this document, authored by Executive Director Gwen Evans).
OhioLINK institutions themselves currently fund 80% of OhioLINK shared content. At OhioLINK, there is no way to easily identify sources of system-level funding such as federal or national grants or via state or national budgets. OhioLINK's membership is comprised of public universities, two-year and regional colleges, and a wide variety of private independent colleges. There is a wide range of research and publication activity.
What is the scope of OhioLINK-affiliated publishing with Wiley and how do the numbers add up?
Using 2018 numbers as very rough estimate: OhioLINK institutional authors publish approx. total 1,000 articles per year in Wiley journals. Currently, the open access output across OhioLINK is 100 articles in any form (both in gold open access journals and hybrid journals).
If all 1,000 OhioLINK affiliated articles published in Wiley journals were made open access via APCs, it would cost approximately $2,600,000 million additional dollars. That is on top of the current subscription costs.These are the economics of many such transformational deals: current subscriptions plus additional APC charges. Edited to Add: Ivy Anderson of CDL clarified that there is an initial addition of APC payments for 2018 in their Cambridge agreement but it is primarily an offsetting agreement -- 60% of the base price is redirected to APCs to cover OA publication for all UC research articles and the offset percentage increases each year. The differences in the deals reflect the differences in the publishing output of each consortium's authors, as well as the publisher involved. For example, Projekt Deal cites Germany's article output with Wiley at approximately 10,000 articles per year—compare that to OhioLINK's 1,000 articles per year. The publishing output of the University of California system is quite different as well. The goal of transformative deals is to slowly replace subscription fees (the "read" portion of the cost) with support for making published research open access (the "publish" part of the cost). The transition will take time, and different consortia and institutions will accomplish it with different speed and impact.
What content will OhioLINK member institutions have access to?
OhioLINK-affiliated users will continue to have access to all Wiley Online Journal articles in the current subscription package.
Will authors be able to apply directly to OhioLINK for APC funding?
No. The OhioLINK libraries will be deciding the exact mechanisms and workflows as we proceed with this pilot. OhioLINK central will not be mediating requests from authors. Institutions will manage this process individually.
Is there an APC discount?
Will this pilot support APCs for only fully OA journals from Wiley? Or will it include hybrid publications?
We're looking forward to that part of the pilot! We will be working through the policy and strategy decisions with our membership. Our extremely able Cooperative Information Resource Committee (CIRM) will be engaged on these and many other questions starting immediately.
Is there more central funding at OhioLINK for other kinds of open access deals with other publishers?
This pilot with Wiley essentially serves as a simulation to get us all up-to-speed on the real challenges and benefits of OA for a consortium of our size and publishing profile. OhioLINK is neither funding nor contemplating any other consortial level deals at this time.
I am a provost. Is my bill dropping?
No. OhioLINK subscription rates will stay the same for now—it remains to be seen if enough content becomes open on a global scale in a way that eventually suppresses subscription (read) costs. There is no way to predict this collective impact as of now.
This pilot is funded outside of subscription rates and member institutions can commit to the central fund if it aligns with their own strategic direction to do so.
I’m a researcher preparing to submit to a Wiley journal for publication. How do I learn more?
All of the decisions for your particular campus will be made at the library level. Contact your library director for more information.
What is the timing for implementation?
We anticipate implementation in the fall of 2019.
In summary, the intent of this pilot and its central funding is to investigate the decisions, funding, and impact of current open access initiatives in our organization. Stay tuned for more announcements. We at OhioLINK are proud to be leading OA learning and discussion on behalf of our members.
For information on how to commit additional funds to the pilot on behalf of your individual campus, or for more information generally, contact your library director.