Replacement Policies

When a patron has lost an item borrowed from another OhioLINK library, the borrower's institution has the choice of billing the patron for replacement or accepting a replacement copy.  The replacement copy should NOT be sent to the lending library without first confirming that the lender accepts replacement copies.  If we have information about lenders' policies, it is part of the institution's entry in the list below.

When providing a replacement please always send the following information, along with the book, to the lending library's PCIRC Contact (note: a copy of the virtual record should capture all of this and more):

  • call number
  • volume number
  • copy number
  • barcode number
  • title
If a library's replacement policy is not listed below, contact the instution's PCIRC Contact for guidance.

 

Replacement Policies by Institution

Institution Replacement Policy
Antioch College Will accept replacements that are in the same binding and in very good to new condition.
Ashland University Will accept replacements that are the same or newer edition.  Please contact us in advance.
Baldwin Wallace University Will accept replacements on a case-by-case basis.  Please contact us with specifics.
Belmont College Will accept replacements that are the same edition or newer.
Bluffton University Will accept replacements. Please contact us in advance.
Bowling Green State University Will accept replacements that are the same edition and binding (e.g. if a hard cover was lent, the replacement must be a hard cover printing).  Replacement must be new, not used.
Capital University Will accept replacements. Please contact us in advance.
Case Western Reserve University Kelvin Smith Library (KSL) does not seek replacement copies. Please contact the PCIRC person for the individual CWRU library for case-by-case decisions regarding replacement copies.
Central State University Will accept replacements that are the same edition or newer.
Cincinnati State Technical and Community College Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
Clark State Community College Will accept replacements that are the same edition or newer in good/ like new condition.
Cleveland Clinic Alumni Library Will accept replacements that are the same edition or newer in good/ like new condition.
Cleveland Institute of Art Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
The College of Wooster Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
Columbus College of Art and Design Will accept replacements that are the same edition or newer, in good or better condition.
Cuyahoga Community College - Eastern Campus Does not accept replacements.
Cuyahoga Community College - Western Campus Will accept replacements that are the same edition or newer, in good or better condition.
Defiance College Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
Denison University Will accept replacements if it is the same edition, the same binding, and in new or excellent condition
Eastern Gateway Community College Will accept replacements that are in the same binding and in very good to new condition.
Edison State Community College Will accept replacements.
Franciscan University of Steubenville Will accept replacements.  Please contact us in advance.
Hiram College
Will accept replacements that are the same edition or newer. Must be new, not used.  Please contact us first.
 
Hocking College

Will accept replacements that are the same edition or newer. Must be in new or like new condition.

Kent State University - all campuses KSU (all locations) will accept replacement of the same edition in new, like-new, or very good condition
Kenyon College

Will accept replacements on a case-by-case basis.  Please contact us with specifics so we may consult with our acquisitions manager.

Lorain County Community College Will accept replacements.
Lourdes University Will accept replacements. Please contact us in advance.
Malone University Replacements are accepted on a case-by-case basis
Mercy College of Ohio Will accept replacements that are the same edition or newer.
Methodist Theological School in Ohio Will accept replacement copies of the same or newer edition of the same title.
Miami University Will accept replacements of the same or newer edition, in good or better condition.
Miami University - Hamilton Will accept replacements of the same or newer edition, in good or better condition.
Miami University - Middletown Will accept replacements of the same or newer edition, in good or better condition.
Mount Carmel College of Nursing Will accept replacements of the same or newer edition, in good or better condition.
Mount Saint Joseph University Will accept replacements of the same or newer edition, in good or better condition.
Mount Saint Mary's Seminary & School of Theology Will accept replacements on a case by case basis.  Please contact us with specifics.
Mount Vernon Nazarene University Will accept replacements that are the same edition or newer.
Northeastern Ohio Medical University NEOMED and its affiliates will accept replacements on a case by case basis. Please contact us prior to sending any items.
Notre Dame College Will accept replacements of the same or newer edition, in good or better condition.
Oberlin College

Will accept replacements that are the same edition or newer.  Must be a new copy, if the item is still in print.  Used copies must be in very good or better condition.

Ohio Northern University Will accept replacements that are the same edition or newer.
Ohio Northern University - Law Will accept replacements that are the same edition.
Ohio State University Will accept replacements.
Ohio University - All locations Will accept replacements of the same edition in new or new-like quality condition.
Ohio Wesleyan University

Will accept replacements on a case-by-case basis.  Please contact us with specifics so we may consult with our acquisitions manager.

Otterbein University Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
Owens Community College - Toledo & Findlay Campuses Will accept replacements if it is the same edition, the same binding, and in new or excellent condition. Please contact us with specifics.
Pontifical College Josephinum Will accept replacements on a case by case basis.
Sinclair Community College Will accept replacements that are the same edition or newer, on a case by case basis.
Southern State Community College Will accept replacements of the same or newer edition.
State Library of Ohio Will accept replacements that are the same edition or newer.
Terra State Community College Will accept replacements that are the same or newer edition, in as good or better condition as the one sent out; should have the same binding.
University of Cincinnati Will accept replacements that are the same edition.
University of Findlay, including Winebrenner Theological Seminary Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
University of Mount Union Will accept replacements that are the same edition.
University of Northwestern Ohio Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
University of Rio Grande and Rio Grande Community College Will accept replacements that are the same edition or newer, in good or better condition.
Walsh University

Will accept replacements that are the same edition or newer, in very good or better condition.

Washington State Community College Will accept replacements that are the same edition or newer.
Wilmington College Replacements are accepted on a case-by-case basis.  Please contact us with specifics.
Wright State affl Kettering College of Nursing Will accept replacements that are the same edition or newer.
Xavier University Will accept replacements that are the same edition or newer, in good or better condition.
Youngstown State University Will accept replacements that are the same edition or newer, in good or better condition.