Keywords: bags, blue envelope, bubble bags or envelopes, canvas bags, supplies
The following suggestions may help to make the requesting of supplies more efficient:
Standardize the Subject line in the requesting e-mail to:
SUPPLIES NEEDED: [list the supplies you need] + [Give your courier stop and school name].
When replying to a request in the affirmative:
Reply to the requesting e-mail and change the NEEDED to SENT in the subject line. (If you are only sending one of the items in a multiple item request you can delete the items not sent.
Standardizing of items needed could be:
- Small cargo bags
- Large cargo bags
- #____ bubble envelops
- Blue envelopes
- CD/DVD Boxes
This process will have the added benefit of allowing those not responsible for supplies to make rules in their e-mail program to automatically delete or move the e-mails to a folder saving the time it takes to delete the supplies messages one at a time.
If supplies are requested from the list with no response within 3 days they may be requested from firstname.lastname@example.org.